![]() ![]() Here, you can add new options by selecting Add New Payment Method. Click the More button if your method isn’t listed there. Next, click on the icon representing the transaction’s payment method, choosing from Cash, Check, Credit Card, or eCheck. Once you’ve selected the appropriate customer, Class (if you use this feature), and Template (Here again, do you understand that you can either use the default sales receipt form provided by QuickBooks or customize it? We can help here), make sure that the Date and Sale No. are correct. Let a QuickBooks professional walk you through the software’s inventory-management tools so you can take advantage of all the benefits it offers. Warning: Do you need to track inventory levels for products you sell? Have you created accurate records for these items? There is information that QuickBooks needs to help ensure that you don’t run out of stock or keep too much on hand. Even if you haven’t, or if you need to create a new record on the fly, you can select when you open the drop-down option lists for the Customer:Job and Item fields. If you’ve already entered your customer and item/service records in QuickBooks, you can record your sale very quickly here. Here’s a partial view of what you would see:įigure 1: When a customer pays you immediately for goods or services, you need to open and complete the Enter Sales Receipts window. Instead, you would click Create Sales Receipts to open the Enter Sales Receipts window. But that screen is reserved for revenue that comes in to satisfy outstanding invoices and unpaid items on billing statements. ![]() You might be tempted to click Receive Payments since that’s exactly what you are doing. When you look at QuickBooks’ home page, which icon do you click? Say you got a check from a customer on the spot for a house painting job you completed. Here’s an example of a situation that illustrates the importance of really learning about and understanding QuickBooks before you start entering live data. This QuickBooks feature not only minimizes errors but saves time and lessens the possibility of disputes down the road. It manages the mechanics of this important task incredibly well and eliminates the need to enter receipt data twice, once on a paper copy for your customer and again in your accounting system. QuickBooks supports the creation and tracking of sales receipts. Not only will your customers have a record of the transaction–you will, too. When they pay you immediately for goods or services, you’ll give them a sales receipt, rather than invoicing them for future remittance. Your customers, too, expect to receive forms documenting purchases they’ve made from you. You need to record them, analyze their impact on your cash flow, and claim some of them on your income taxes. You know how important it is to obtain receipts for the expenses you and your employees incur. ![]()
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